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Must-Read – SORSA-RSSA Imaging Conference

Must-Read

International Delegates

NB! ALL VISITORS (irrespective of whether they need a visa or not) MUST have 2 adjacent blank pages in their passports, which must be valid for 6 months after their departure from South Africa. These pages must be entitled “Visas”. (Note that some passports have an “Endorsement” page, often towards the end, which is not valid for this purpose). This requirement is strictly enforced.

Visitors’ visas are required for international travellers who have permanent residence outside South Africa and who wish to visit the country on a temporary basis for tourism or business purposes for a period of 90 days or less.

Requirements for visitors’ visas differ from country to country (click here so see which countries are currently exempt)

http://www.dha.gov.za/index.php/immigration-services/exempt-countries

Requirements are subject to change.  As each application is treated as an individual case, you should make enquiries with your nearest South African mission or consulate abroad or any office of the Department of Home Affairs to see whether or not you are required to apply for a visa.

Remember that there is a fee charged for issuing a visa, and you should check the cost with the office as well, as this is updated annually.  The fee is payable in different currencies in different countries.

Visas for people attending a conference in South Africa

  • Normal procedures must be followed for applying for a visitor’s visa (Form BI-84) click here to download form
  • The application for a visa must be supported by a letter of invitation for the conference
  • The conference organizer will notify the Department of Home Affairs that the conference is taking place – giving all the relevant details and a list of delegates, if possible
  • The Department of Home Affairs will then notify all South Africa representatives abroad, authorising them to issue visas to the delegates providing that

o          nothing detrimental is known about the delegate, and that

o          all visitor visa requirements are met

All delegates from outside Africa are encouraged to take an inter-continental flight directly into Cape Town or Johannesburg on well-known carriers or their alliance partners.

Important Documents

Make two copies of all your important documents, like passports. Take one with you, in a different bag to the original, and leave one at home with a responsible, easily reachable person. Try to memorise all your important numbers – passport numbers, credit card numbers, etc – or store them securely (some smartphones have “password keeper” applications). If you lose your bag, this could be an enormous help.

Transport

Daily Transport to the venue:

The People Mover Bus operates every 15 to 20 minutes from the various bus stops as indicated on the Route Map (please click here to download the route map).  Please confirm with your hotel reception which bus stop is most conveniently situated for you. Please note that you might have to transfer from 1 bus to another to get to the Durban ICC.  A cash fare per trip of R5.50 is payable.

 

AIRPORT TRANSFERS

Airport transfers are for your own account and organisation.

Shuttles departs approximately every 45 min from outside King Shaka International Airport – International Arrivals at Public Transport Parking.

Please visit www.shuttle.airportbustransport.co.za

 

Bookings: 

No bookings required for this service. Cost R50 per person to Umhlanga and R80 per person to Durban.

Tickets available on the bus. Hours of Operation 07h30 to 22h30 Monday to Sunday.

 

Or you can contact:

Jannie Loubser

Signature Tours
Cell: +27 (0)82 787 2271

Email: Jannie@signaturetours.co.za

 

Please quote SORSA-RSSA 2017 Imaging Congress to qualify for your special reduced rate.  Please advise on your arrival and departure dates and time.

Insurance

The congress organisers cannot accept liability for personal injuries sustained, or for loss of, or damage to, property belonging to congress participants (or their accompanying persons), either during or as a result of the congress.  Please check the validity of your own insurance.  Also, please check with your local embassy if you require visas to enter South Africa.

Liability

The SORSA, RSSA Congress Secretariat has taken all reasonable care in making the arrangements for the Congress.   In the event of unforeseen disruptions, neither SORSA, RSSA or CONSULTUS can be held responsible for any losses incurred by delegates. The programme is correct at the time of printing, but SORSA-RSSA reserves the right to alter the programme if and when deemed necessary. The Congress Secretariat acts as an a agent only in securing hotel, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident, delay or irregularity of any kind whatsoever during arrangements organised through contractors or by the employees of such contractors. Hotel and transportation services are subject to the Terms and Conditions under which they are offered to the general public. Delegates should make their own arrangements with respect to personal insurance. The Congress Secretariat reserves the right to make changes as and when deemed necessary, without prior notice to the parties concerned. All disputes are subject to resolution under South African Law.

 

All accommodation, travel, programme and other arrangements are subject to alteration and cancellation at any time without prior notice, due to factors that are outside of the organizers reasonable control. This will be at the sole and absolute discretion of the organizers. Should such events, such as Force Majeure (eg  war, earthquake, fire, flood, vandalism, destruction, act of God or of government, legislative enactment or amendment, regulatory interference, strikes, lockouts or any other industrial disputes as well as all other causes beyond the reasonable control of a party)  render the organizers unable to deliver such service, the organizers shall not be held responsible. The organizers cannot be held responsible for any damages, and or costs, whatsoever arising from any such alteration or cancellation

Photography

Taking photographs, videotaping or audiotaping posters, scientific exhibits, sessions or presentations without the prior written permission of the   Scientific Committee  chairpersons (SORSA/RSSA)  is strictly prohibited. Persons violating this policy may have their congress badge confiscated and be escorted from the congress.

  • No unapproved surveys may be distributed at  SA 2017 Imaging Congress.
  • During the SA  2017 Imaging Congress  photographs  will be  taken by the organisers  for organisational use, including print, electronic or other media, and the website. By participating in the congress  you permit the congress organisers  to use your image and name for such purposes.